Keeping it Legal

Fundraising is meant to be fun but we must also make sure it is done in the correct way because the charity sector is subject to laws and legislation.

Here is a summary of some of the most important points. If you have any questions please don't hesitate to contact us.


Collections are a great way to raise money, especially in a busy area. However if you’re planning a collection that takes place in a publicly owned place then this is governed by strict legal requirements and must be licensed by your Local Authority (Northern Ireland has slightly different regulations). Please seek the advice of your local authority if you are unsure what legal requirements need to be followed before doing collections on public land.

Pease do not collect door to door as it is illegal to do so unless a license has been successfully applied for.

Data protection 

This can get pretty complicated, but make sure any electronic or paper records you keep about people in a fundraising event comply with the Data Protection Act by making sure you don’t keep information about people any longer than you need and don’t share the information with someone else without that person’s permission. Please see our data protection policy for more inforamation.


If you are selling alcohol as part of your event, you need a licence. You need to contact your local magistrate’s court for a temporary licence and they need at least one month’s notice. Another option is to hold your event at your local pub, this ensures that there is a licensee responsible for the sale of alcohol and you won’t need to apply for a separate licence.

Raffles and lotteries 

Raffles, lotteries and prize draws are all governed by legislation so please contact your local authority for guidance if you are unsure.

In most areas, if you are holding a small raffle with tickets only sold on the day you may not need a specific license but please do check. If you are selling tickets in advance of the event, you may need a license, so please check with your local authority for guidance.

Also, be aware that lottery laws actually cover any events which are purely down to luck or chance, for example even duck races. For those in England, Wales or Scotland, the Gambling Commission publishes useful guidance about these at

The Grace Kelly Childhood Cancer Trust cannot accept responsibility for any injuries or accidents that occur during fundraising activities.